WORKFLOW 02 · WEDDING

Create a wedding photo gallery with CUP.

Prepare your wedding photography project, then guide the couple through their photo selection. This walkthrough connects the client record, questionnaire, schedule and photo gallery, with examples of sharing and guest participation.

CUP Light + Pro · client record and gallery viewing CUP Pro · Production project, image selection and pipeline

WEDDING WORKFLOW

Open the client list

In Production, open Clients and select “Add a client” to start the couple’s record.

CUP Clients page showing the Add a client button — On “Choose a client”, select “Add a client”.

WEDDING WORKFLOW

Create the client record

Enter the client name and the main contact name, then select “Create client”.

New client form with name, contact and Create client button — Enter the client and main contact, then create the record.

WEDDING WORKFLOW

Find the client card

CUP creates a card that groups the client’s projects and shows their number. The wedding projects will appear inside it.

CUP client card grouping the client’s projects — The client card is the place to find every project for this person or couple.

WEDDING WORKFLOW

Add the Wedding project

Open the client card, select “Add a project”, enter a name (for example “Bob & Célia Wedding”), choose the “Wedding” type, then create the project.

Client page with Add a project button and project fields — Name the project and choose its type before creating it.

WEDDING WORKFLOW

Enter the price and open the project

On the project card, enter the service price to help CUP prepare your billing overview. Then select “Configure”.

Wedding project card with price and Configure access — The amount entered on the card helps with billing follow-up.

CUP PRO

Configure the production pipeline

In the project, select “Configure pipeline” and set the stages you want to track for this wedding. This feature is available with CUP Pro.

CUP PRO

Add the stages you choose

In “Build the pipeline”, choose a stage from the list and select “Add”. Here are three ideas for a wedding; adapt them to your workflow. Stages are optional, can be repeated, and can be reordered as you wish.

QuestionnaireAsk questions to prepare the arrangements and let the couple share their preferences and specific expectations.
PlanningYour companion on the wedding day: it brings together timings, useful information, locations and even the weather, ready to check on your phone.
GalleryThe starting point for sharing photos: upload your work, display it live on a screen, or let guests send in their photos.

CUP pipeline builder showing the available stages and Add button — Examples of possible stages: choose the ones that fit your service.

CUP PRO

Create the Wedding pipeline

For this example, check the order of the three stages: “Questionnaire”, “Planning”, then “Gallery”. Select “Create this pipeline” to continue to its setup.

CUP Wedding pipeline with Questionnaire, Planning and Gallery, ready to create — The stages will appear in the project in the order you set.

CUP PRO

Save the pipeline

Once you have added and ordered the stages, select “Save pipeline” to save the setup to your Wedding project.

Save pipeline button — The pipeline is now saved in the project.

CUP PRO

Invite the couple to the project

Give the couple client access to the project. Select someone already linked to the client record, or enter the contact’s real email address and select “Add by email”. They can then open the project and complete the shared questionnaire.

Client access screen for adding an existing contact or inviting a new person by email — The email address shown in this screenshot is fictional; enter the couple’s real address.

CUP LIGHT + PRO

The couple receives an email invitation

After they are added to the project, the couple receives a CUP email in their inbox. It contains a link to create their password and access their client space.

11aCreate the client login

The link opens CUP’s account setup page. The couple enters and confirms a password, then selects “Create my access” to enter their client space.

CUP client access setup page with password and confirmation fields — The client chooses a password when setting up their access.

11bWelcome email

Once their password is created, the couple receives another email confirming that their CUP access is active. It provides the sign-in link and outlines what they can do in their client space: follow the project, view images, comment, approve visuals and download deliveries.

CUP welcome email confirming that the client space is active — The email confirms access is active and introduces the client space.

11cFirst visit to the client space

After following the sign-in link, the couple arrives at the CUP welcome screen. They can complete their profile (first name, last name, phone number and photo), choose which email notifications they want, then save these details or skip this step for now.

Profile details and notification preferences can be changed later.

CUP email received by the couple with a link to create their password and access the project — The couple follows the email link to create their password.

CUP PRO

Client side: collect the couple’s wishesClient access

Once the questionnaire is shared, the couple can enter their preferences and specific expectations: must-have moments and photos, family groups, vendors, any restrictions or sensitivities, and visual references. They can also add practical details for the wedding day, then save their answers and request validation.

Shared client-side Wedding questionnaire for collecting the couple’s wishes and details — The form helps prepare the arrangements and schedule for the wedding day.

CUP PRO

Admin side: review and approve the questionnaire

When the couple sends their answers, open the questionnaire in your admin space and review the details and preparation summary. You can save your changes, ask the couple for adjustments, or select “Approve and lock” when everything is ready.

Wedding questionnaire in the admin space with Save, Request changes and Approve and lock actions — The admin can request changes or approve and lock the answers.

CUP PRO

Share the wedding-day scheduleClient access

The couple and photographer share the same schedule. They can each add or edit timeline entries and their useful details: stages, addresses, contacts, phone numbers, notes and reminders. This keeps the schedule up to date for everyone on the wedding day.

Shared wedding schedule with editable time entries, stages, addresses and contact details — Each timeline entry gathers useful details for one part of the wedding day.

CUP PRO

View the schedule in time orderClient access

After saving, the schedule entries appear in time order with their useful details. They show the weather for today and tomorrow. Open directions from the address or GPS point in your preferred app: Apple Maps, Google Maps or Waze. A push reminder and a calendar alert can notify you at the chosen time. The guest photo upload QR code is also available from the schedule.

Saved shared wedding schedule with timeline entries arranged by time — The shared schedule on desktop and iPhone.

Mobile view of the shared wedding schedule displayed in an iPhone frame — The shared schedule on desktop and iPhone.

CUP PRO

Gallery

Before uploading images, choose how and when the couple will be able to view the gallery.

16.aChoose the publication mode

With manual publication, images stay private until you select “Publish gallery”, so you can check your selection before revealing it. With automatic publication, importing the first image makes the gallery visible and sends the single “Gallery ready” email. The client receives at most one email, on first publication.

CUP Client publication setting offering manual or automatic gallery publication — Choose whether to publish the gallery manually after review or automatically when the first image is uploaded.

16.bFTP/SFTP importOptional

If your camera or workflow supports FTP/SFTP transfer, you can enable this option. Enter the destination folder name and create it; CUP then displays the remote path to copy into your FTP/SFTP client. CUP does not create an FTP/SFTP account or store a password. Use an account on your computer if its SFTP service is enabled and authorized, or use your hosting account. The publication mode selected in 16.a also applies to images received by FTP.

You can then ask CUP Central to check your hosting folder every 30 seconds and retrieve new images automatically. Choose 12, 24, 48 or 72 hours; the period starts when you press the corresponding button and limits how long checks run, helping manage load on CUP Central and your hosting. Without an active Central relay or a scheduled task on the hosting, checks continue only while this page stays open.

Optional FTP/SFTP import setting before activation — Enable FTP/SFTP import if it fits your equipment and workflow.

FTP folder created with remote path and CUP Central check durations — Create the folder, copy its path into your FTP/SFTP client, then choose how long the Central relay runs.

16.cSet an access deadlineOptional

You can set an end date and time for general gallery access. At that time, all public access connected to the gallery closes: guests, press, Live and photo uploads from phones. Choose the date and time, enable the limit, then save it. This deadline limits access to the gallery and its branches over time.

CUP gallery deadline setting for closing public access — At the chosen date and time, public access to the gallery and its branches closes.

16.dLive displayOptional

You can display gallery images live on a screen connected to the Internet or to a computer. Enable Live display, set the image order and display interval, then add the client’s logo from a file or URL if you wish. CUP then provides a public link to open on the dedicated screen and show the Live gallery.

Example of the Live gallery as it appears on the public screen.

CUP Live gallery displayed on a television — Example of the Live gallery as it appears on the public screen.

Set up the display and logo, then open the public link on the connected screen.

16.eGuest photosOptional

You can let guests send their photos from their phones. CUP generates a guest link and QR code that you can share or display at the venue; guests scan it to upload their images to the gallery. Received photos are associated with the guest’s first name and can wait for your approval before publication.

Guest photo upload settings with a shareable link and QR code, and approval before publication — Share the link or QR code with guests; photos can be reviewed before joining the gallery.

Guest’s phone showing the CUP form to select and upload photos to the wedding gallery — Guest view: enter a first name, choose one or more photos, then send them to the gallery.

Photographer’s phone showing guest-submitted photos to select and publish or reject — From the schedule screen, the photographer opens guest photo review on their phone, selects submitted images, then publishes them to the gallery or rejects them.

16.fImport your images

After exporting your photos from Lightroom, add them to the gallery with “Add HD images”, then select “Import”. Before exporting, remember to save metadata to the files in Lightroom. CUP can then display this information alongside each image in the gallery.

KeywordsColoursRatings

Lightroom Save Metadata to Files command — In Lightroom, save metadata to the files before export (⌘S on Mac).

CUP Add HD images form with file selection, photographer tags and Import button — Select the exported images and add them to the gallery.

CUP import progress showing the batch being sent and the number of images imported — During upload, CUP shows the current batch and how many images have been imported.

16.gSelect and manage images

In the gallery, select one or more images to save your selection or download them. You can also exclude photos from the guest or press side galleries without removing them from the main gallery. Each image can also be downloaded individually in HD.

CUP image thumbnails with selection, side-gallery exclusion and individual HD download — Controls under each image let you select it, exclude it from side galleries, or download it in HD.

16.hSave a named selectionOptionalClient access

Select the images to group, name the selection, then save it. Create multiple selections for different needs, such as “Album”, “Rings” or “Photos to retouch”. They can be found on both the Client and Production sides; you can select them again, update them, download them in HD or delete them.

CUP panel for saving a named image selection and finding saved lists — Save image groups with a name so you can find and reuse them, for example when preparing an album.

16.iCreate a guest galleryOptionalClient access

You can publish a gallery just for guests, available through a link without a CUP account. It uses images from the main gallery, except those marked “Exclude” in the image settings. Guests can browse photos, filter them by tag and download them in high resolution.

Guest gallery publication settings with a name and layout options — Enable publication, choose a name and layout, then copy the link to share.

CUP guest gallery displayed on a laptop screen on a coffee table — Guests can filter the gallery by tag and download images in high resolution.

16.jCreate a press galleryOptionalClient access

Publish a press gallery with a public link separate from the guest gallery. Media can easily download each image in high resolution or Web format, capped at 2,200 px without upscaling. You can also set a deadline that automatically closes the link, useful for assignments where fast image delivery is essential.

CUP press gallery settings with public publishing, download formats and an access deadline — Enable the press gallery, choose its layout and, if needed, set a closing date.

CUP press gallery shown on a laptop in an office — Media can access their dedicated gallery and download images in HD or Web format.

Before sharing a project or gallery, make sure the SMTP test succeeds and check client access.

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